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Instrument Passport Features and Use Cases

Use Case: Admin

Problem:

  • Ensuring secure and proper access to data based on user roles.
  • Managing attributes tied to compliance categories like CITES and Lacey Act.

Solution:

  • Define user roles and groups with specific access levels.
  • Create and manage attributes linked to compliance categories.
  • Use role-based access to control visibility of data.

Responsibilities:

  • Manage user roles and assign them to users and groups.
  • Define and maintain attributes and their associations with categories.
  • Oversee role-based access control for attributes and data.
  • Aggregate roles across groups and ensure group roles take precedence.

Examples:

  • An enforcement group can view attributes relevant to law enforcement while restricted from proprietary shop data.
  • Admins assign enforcement personnel to groups like Border Patrol or Southern California.

Workflow: Login → Manage roles and groups → Create and assign attributes → Define category visibility.

Use Case: Shop Owner

Problem:

  • Need to track inventory and manage employee access.
  • Difficulty maintaining pricing and proprietary data securely.

Solution:

  • Create groups for employees and managers with different roles.
  • Assign instruments and materials to the shop inventory.
  • Restrict visibility of sensitive data like pricing to shop owner roles.

Responsibilities:

  • Create and manage shop-specific groups and assign employees.
  • Maintain an inventory of instruments and materials.
  • Control attribute visibility.
  • Add NFC tags to instruments for tracking.

Examples:

  • Track repairs and rentals while ensuring pricing info is only visible to the owner.
  • Employees view inventory but not pricing or sales data.

Workflow: Login → Create/manage groups → Add instruments and materials → Assign attributes and roles → Generate inventory reports.

Use Case: Musician

Problem:

  • Need for provenance and activity history of instruments.
  • Requirement for compliance documents when traveling.

Solution:

  • Provide public attributes and activity history for instruments.
  • Allow musicians to generate Lacey Act and CITES compliance documents.

Responsibilities:

  • Scan instruments to view public attributes and provenance.
  • Maintain a record of receipts, appraisals, and activities.
  • Generate compliance documents for international travel.

Examples:

  • Generate a compliance passport for border inspections.
  • Activity logs show repairs and provenance without exposing shop data.

Workflow: Login → Scan instrument → View provenance and activities → Generate compliance documents.

Use Case: Law Enforcement

Problem:

  • Need to verify material compliance during inspections.

Solution:

  • Access instrument attributes and compliance data based on role-based visibility.

Responsibilities:

  • Scan instruments to verify compliance with CITES and Lacey Act.
  • Review materials’ provenance and compliance documentation.

Examples:

  • Border agents scan NFC tag to check materials and activities.
  • Compliance documents show only what enforcement needs to see.

Workflow: Login → Search instrument by ID → Verify CITES attributes.

Use Case: Supplier

Problem:

  • Difficulty tracking materials through the supply chain.

Solution:

  • Tag materials with provenance details, including GPS and species info.
  • Record activities like milling, finishing, and transport.

Responsibilities:

  • Tag harvested materials with detailed information.
  • Maintain a supply chain activity log.
  • Provide provenance data to buyers.

Examples:

  • An ebony log tagged at harvest includes GPS data and milling/transport info.
  • Each tag ensures traceability to the finished instrument.

Workflow: Login → Add materials → Tag materials with details → Track materials through the supply chain.

Use Case: Luthier

Problem:

  • Difficulty managing CITES-compliant materials.
  • Need for tracking instrument components.

Solution:

  • Manage material inventory with compliance data.
  • Track attributes like weight and origin.
  • Generate compliance documents (PDFs).

Responsibilities:

  • Catalog inventory of materials with provenance.
  • Incorporate materials into instruments.
  • Maintain activity logs.
  • Add NFC tags for provenance.

Examples:

  • Create a violin with tagged materials and generate export docs.
  • Logs ensure traceability for all components.

Workflow: Login → Add materials → Assign materials to instruments → Generate compliance documents.